Privacy Policy

Boston AI Week ("we", "us") is an independent community festival organized for the Massachusetts AI community. This Privacy Policy explains what information we collect, how we use it, and the choices you have. Questions? Email info@aiweek.boston.

What we collect

• Newsletter signups. Your email address and, optionally, the role you select (attendee, host, sponsor, speaker, volunteer, press).
• Sponsor prospectus leads. Name, organization, email, and any message you include when requesting our sponsor prospectus or contacting our sponsorship team.
• User accounts. If you create an account (for example, to build a personal schedule), we store your email address, a hashed password, and profile fields you choose to provide.
• Event RSVPs and submissions. If you RSVP to an event, save it to your schedule, or submit an event to host, we store the details you submit along with the associated email or account.
• Usage data. Standard server logs (IP address, browser, referring page) and analytics events described below.

How we use information

• To operate the festival website, schedule, and account features.
• To send festival updates, schedule launches, and host or sponsor call-outs to people who have asked to hear from us.
• To respond to inquiries (sponsorship, hosting, press, general contact).
• To review and approve submitted events and to publish approved events.
• To measure and improve the site (which pages are popular, which calls-to-action work, where things break).

Analytics and cookies

We use Google Tag Manager to deploy lightweight analytics so we can understand aggregate traffic and improve the experience. These tools may set cookies or similar identifiers on your device and may transmit usage data to Google. You can block cookies in your browser settings or use a tracking-protection extension; the site will continue to work.

Email consent and unsubscribe

We only email you about Boston AI Week and our sponsors, and only when you've asked to hear from us (for example, by submitting the newsletter form, creating an account, or requesting our sponsor prospectus). Every marketing email includes an unsubscribe link, and you can unsubscribe at any time by emailing info@aiweek.boston. We comply with the U.S. CAN-SPAM Act and offer GDPR-style controls to all subscribers regardless of location.

Your rights

You can request access to, correction of, export of, or deletion of the personal information we hold about you. Email info@aiweek.boston and we'll respond within a reasonable timeframe. If you're in the EEA, UK, or a U.S. state with applicable privacy laws, these rights apply to you regardless of where we operate.

Third-party processors

We rely on a small set of trusted providers to run the site and our communications:

• Supabase (via Lovable Cloud). Hosts our database, authentication, and backend storage for accounts, submissions, and RSVPs.
• Email service provider. Delivers newsletter and transactional emails on our behalf and stores the subscriber list necessary to do so.
• Google Tag Manager / Google Analytics. Used for aggregate site analytics as described above.
• Form providers. Some submission forms (for example, the host-an-event form) are embedded from Google Forms; information you enter goes directly to that provider.

These providers process information solely on our behalf and are bound by their own security and privacy obligations.

Security

We use industry-standard practices (TLS in transit, hashed passwords, role-based access) to protect information. No system is perfectly secure, but we work to limit what we collect and to retain it only as long as we need it.

Children

Boston AI Week is not directed to children under 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with information, please contact us and we'll delete it.

Changes to this policy

We may update this policy from time to time. Material changes will be reflected in the "Last updated" date at the top of this page.

Contact

Boston AI Week — an independent community event.
Email: info@aiweek.boston
See also our Terms of Service.