Terms of Service

These Terms of Service ("Terms") govern your use of the Boston AI Week website, schedule, and related services (the "Site"). By using the Site you agree to these Terms. If you do not agree, please do not use the Site.

1. Independent community event

Boston AI Week is an independent, community-run festival. It is not an official program of, and is not endorsed by, the City of Boston, the Commonwealth of Massachusetts, or any university, employer, or sponsor unless explicitly stated. Sponsors and partners support the festival but do not control the program.

2. Event listings and host responsibilities

Boston AI Week aggregates and lists events submitted by independent hosts. We review submissions for relevance and alignment with our Code of Conduct, but we do not produce, run, ticket, staff, insure, or supervise hosted events. Each event is the sole responsibility of its host.

If you submit an event, you represent and agree that:

• You have authority to host the event and to grant us the rights below.
• The information you submit (title, description, host name, logo, times, location or join link, capacity) is accurate and you will keep it current.
• You are responsible for the venue, accessibility, safety, ticketing or RSVP management, any food and beverage, and any required permits or insurance.
• You will comply with our Code of Conduct and applicable laws, and will respond to attendee questions in a reasonable timeframe.
• You grant Boston AI Week a non-exclusive, royalty-free license to display your submitted text, logo, and images on the Site and in related promotional materials for the festival.

We may decline, edit, or remove any listing at our discretion — for example, if it is inaccurate, off-topic, unsafe, or inconsistent with the festival's values.

3. Acceptable use

When using the Site or attending listed events, you agree not to:

• Violate any law or the rights of others.
• Harass, threaten, or discriminate against any person; engage in hate speech; or violate the Code of Conduct.
• Submit false, misleading, spammy, or promotional content disguised as a community event.
• Attempt to disrupt, reverse engineer, scrape at scale, or gain unauthorized access to the Site or its data.
• Use the Site to send unsolicited commercial communications.

4. Accounts

You are responsible for activity that occurs under your account and for keeping your credentials confidential. Notify us promptly at info@aiweek.boston if you suspect unauthorized use.

5. Intellectual property

The Boston AI Week name, logo, and the Site's original design, copy, photography, and code are owned by Boston AI Week or its licensors and are protected by intellectual property laws. You may not copy, modify, or redistribute them without permission, except for personal, non-commercial use of public schedule information. All other trademarks (including those of sponsors and hosts) are the property of their respective owners.

6. Third-party services and links

The Site links to and embeds third-party content (host websites, ticketing pages, video, maps, forms). We do not control those services and are not responsible for their content, availability, or practices. Your use of any third-party service is governed by that provider's terms.

7. Disclaimers

The Site and all listings are provided "as is" and "as available", without warranties of any kind, whether express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Site will be uninterrupted, error-free, or that listings are accurate, complete, or up to date.

8. Limitation of liability

To the maximum extent permitted by law, Boston AI Week and its organizers, volunteers, sponsors, and partners will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, data, or goodwill, arising out of or related to your use of the Site or attendance at any listed event. Our total aggregate liability for any claim arising out of or relating to the Site will not exceed one hundred U.S. dollars (USD $100).

9. Indemnification

You agree to indemnify and hold harmless Boston AI Week and its organizers, volunteers, sponsors, and partners from any claim, loss, or expense (including reasonable attorneys' fees) arising out of your use of the Site, your submitted content, or your hosting or attendance of any event.

10. Governing law and venue

These Terms are governed by the laws of the Commonwealth of Massachusetts, without regard to its conflict-of-laws principles. Any dispute arising out of or relating to these Terms or the Site will be brought exclusively in the state or federal courts located in Suffolk County, Massachusetts, and you consent to personal jurisdiction there.

11. Changes

We may update these Terms from time to time. Material changes will be reflected in the "Last updated" date above. Your continued use of the Site after a change means you accept the updated Terms.

12. Contact

Questions about these Terms? Email info@aiweek.boston. See also our Privacy Policy.