BEGIN:VCALENDAR VERSION:2.0 PRODID:-//aiweek.boston//Schedule//EN CALSCALE:GREGORIAN METHOD:PUBLISH X-WR-CALNAME:Project Management in the Age of AI X-WR-TIMEZONE:America/New_York BEGIN:VTIMEZONE TZID:America/New_York X-LIC-LOCATION:America/New_York BEGIN:DAYLIGHT TZOFFSETFROM:-0500 TZOFFSETTO:-0400 TZNAME:EDT DTSTART:20070311T020000 RRULE:FREQ=YEARLY;BYMONTH=3;BYDAY=2SU END:DAYLIGHT BEGIN:STANDARD TZOFFSETFROM:-0400 TZOFFSETTO:-0500 TZNAME:EST DTSTART:20071104T020000 RRULE:FREQ=YEARLY;BYMONTH=11;BYDAY=1SU END:STANDARD END:VTIMEZONE BEGIN:VEVENT UID:project-management-in-the-age-of-ai@aiweek.boston DTSTAMP:20261003T062259Z SEQUENCE:0 STATUS:CONFIRMED DTSTART;TZID=America/New_York:20261027T190000 DTEND;TZID=America/New_York:20261027T203000 SUMMARY:Project Management in the Age of AI DESCRIPTION:Many people manage project work every day without calling the mselves project managers. Entrepreneurs manage launches\, customers\, sup pliers\, money\, schedules\, purchases\, priorities\, and people. Manager s coordinate teams\, deadlines\, resources\, vendors\, and changing requi rements.\nThis 90-minute workshop helps participants recognize the projec t management work already inside their jobs and businesses\, then gives t hem a lightweight set of management disciplines for doing that work more deliberately.\nAI is used as a practical thought partner to clarify goals \, organize work\, challenge assumptions\, identify risks\, prepare commu nications\, and support better decisions. The emphasis is on better manag ement\, not on learning a collection of AI tricks.\nIS THIS SESSION FOR Y OU?\nIf any two of these are part of your work\, this session is for you. \nDo you manage:\n- People or teams?\n- Schedules or deadlines?\n- Vendor s\, contractors\, or outside partners?\n- Budgets\, procurement\, or purc hases?\n- Tasks\, deliverables\, or competing priorities?\n- Resources\, equipment\, or logistics?\n- Risks\, changes\, dependencies\, or unexpect ed problems?\nIf two or more apply\, you are already managing project wor k\, whether or not “Project Manager” appears in your title.\nFor entrepre neurs and small-business owners: If you are running the business yourself \, nobody else is automatically project managing the work for you. You ar e already coordinating priorities\, money\, suppliers\, customers\, sched ules\, decisions\, and execution.\nThe question is not whether you manage projects. The question is whether you are managing that work deliberatel y\, consistently\, and with the right support.\nLEARNING OUTCOMES\nBy the end of the session\, participants will be able to:\n- Define a clear out come and success criteria for a piece of work.\n- Break work into tasks\, owners\, dates\, priorities\, and dependencies.\n- Identify basic risks\ , assumptions\, issues\, and decision points.\n- Run more useful meetings and convert discussion into decisions and actions.\n- Communicate status clearly and know when to escalate.\n- Use AI to support planning\, organ ization\, analysis\, communication\, and review.\n- Recognize where human judgment and accountability still matter most.\nPARTICIPANT EXPERIENCE\n This is a practical workshop. A small-business scenario will be used for demonstrations\, then participants will repeat each step using one real p iece of their own work so they leave with something they can use immediat ely.\nParticipants will see how the same lightweight management system ca n be used for a product launch\, client project\, internal initiative\, e vent\, vendor engagement\, operational improvement\, or other real work.\ nAI is introduced inside the workflow\, not as a separate topic.\nHIGH-LE VEL SESSION OUTLINE\n1. Recognize the project work already in your job\n - People\, deadlines\, vendors\, budgets\, tasks\, resources\, and chan ge\n - Why basic project management is a management skill\, not only a job title\n2. Start with the outcome\n - Define success and clarify wha t actually needs to happen\n - Use AI to clarify vague requests and mis sing information\n3. Organize the work\n - Tasks\, owners\, dates\, pri orities\, and dependencies\n - Use AI to challenge the plan and identif y gaps\n4. Manage uncertainty\n - Risks\, assumptions\, issues\, depend encies\, and change\n - Use AI as a structured second set of eyes\n5. K eep people aligned\n - Meetings\, actions\, status\, decisions\, and es calation\n - Use AI to summarize\, prepare\, and tailor communication\n 6. Apply the system\n - Build a lightweight management plan\n - Trans fer the method to the participant’s own work\nDETAILED 90-MINUTE SESSION OUTLINE\n0 to 10 minutes | You Are Probably Already Managing Projects\n- Complete a self-check covering people\, schedules\, vendors\, budgets\, p urchases\, tasks\, resources\, and risks.\n- Select one real piece of wor k to use throughout the session.\n- Explore why entrepreneurs and manager s already do project work.\n- Review the demonstration scenario: a three- person service business launching a new offer with an outside vendor.\n10 to 25 minutes | Define the Outcome\n- State the desired result in clear terms.\n- Define success criteria.\n- Clarify boundaries\, stakeholders\, constraints\, and assumptions.\n- Use AI to turn a vague business reques t into a clearer brief.\n- Write a one-sentence outcome and three success criteria for your own piece of work.\n25 to 40 minutes | Organize the Wo rk\n- Break the outcome into tasks and deliverables.\n- Assign owners.\n- Add dates\, priorities\, dependencies\, and decision points.\n- Use AI t o review a draft plan for gaps and unclear ownership.\n- Build a five-lin e action plan covering tasks\, owners\, and dates for your own work.\n40 to 55 minutes | Manage Risks\, Assumptions\, and Change\n- Identify what could go wrong.\n- Separate assumptions from facts.\n- Decide what requir es action\, monitoring\, or escalation.\n- Use AI to challenge assumption s and generate a first-pass risk review.\n- Run a quick pre-mortem on you r own work and identify the top three potential causes of failure.\n55 to 70 minutes | Meetings\, Communication\, and Decisions\n- Run meetings ar ound decisions and actions.\n- Capture owners\, actions\, due dates\, and decisions.\n- Build a useful status update.\n- Escalate with context and options.\n- Use AI to turn rough notes into decisions\, actions\, risks\ , and a concise update.\n- Draft a three-line status update and one escal ation covering the context\, options\, and request.\n70 to 85 minutes | I ntegrated Exercise: Manage SMARTer\nParticipants will assemble the pieces above into a one-page management plan for their own real work\, includin g:\n- Outcome\n- Key tasks\n- Owners\n- Dates\n- Risks and assumptions\n- Dependencies\n- Decisions required\n- Status communication\n- Next actio n\nAI will be used as a thought partner to review the plan\, challenge as sumptions\, and improve clarity.\n85 to 90 minutes | Close and Transfer\n - Recap the lightweight management disciplines.\n- Identify one practice to apply immediately.\n- Reinforce the principle that AI can strengthen t he work\, but the manager remains accountable.\n- Final questions.\nDELIV ERY AND PARTICIPATION\n- Delivery platform: Zoom\n- Session length: 90 mi nutes\n- Style: Interactive presentation\, demonstrations\, guided exerci ses\, and discussion\n- Participant prerequisites: None\n- Recommended pa rticipant setup: Access to ChatGPT or another general-purpose AI assistan t is helpful for hands-on participation but is not required.\n- Technical requirements: Presenter screen sharing and standard Zoom chat. Breakout rooms are not required.\n\nManaging People\, Resources\, and Deadlines? M anage SMARTer with AI.\n\nManaging People\, Resources\, and Deadlines? Ma nage SMARTer with AI\nFormat: 90-minute interactive workshop\nAudience: E ntrepreneurs\, small-business owners\, managers\, team leads\, supervisor s\, and professionals responsible for getting work done\nLevel: Practical and accessible. No project management certification or advanced AI exper ience is required.\nSESSION OVERVIEW LOCATION:https://us06web.zoom.us/meeting/register/TiR_nrOkR4GRhhwN5rL0Og URL:https://aiweek.boston/schedule/project-management-in-the-age-of-ai BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:Project Management in the Age of AI TRIGGER:-P1D END:VALARM BEGIN:VALARM ACTION:DISPLAY DESCRIPTION:Project Management in the Age of AI TRIGGER:-PT1H END:VALARM END:VEVENT END:VCALENDAR